Who must an employer screen for I-9?

Employers are required to screen all new hires for I-9 compliance as part of the process to verify their identity and eligibility to work in the United States. This requirement stems from the U.S. immigration law that mandates employers to complete the Form I-9 for every individual they employ, irrespective of the individual's employment status as full-time or part-time. By ensuring that all new hires complete the I-9 form, employers help uphold legal standards and avoid penalties associated with hiring individuals who may not be authorized to work.

Screening existing employees is not mandatory under current regulations unless there’s a specific requirement due to a change in their employment status, such as a rehire or if there is a government audit. Similarly, while it is prudent for employers to maintain records for consultants and contractors, those individuals are typically not subject to the same I-9 requirements unless they are directly employed by the organization. Therefore, the obligation to screen primarily focuses on all new hires.