What should employers do with the I-9 form after an individual is terminated?

Employers are required to retain the I-9 form for a specific retention period after an individual is terminated. The guidelines state that the form must be kept for three years after the date of hire or for one year after the date of termination, whichever is longer. This retention policy ensures that employers have relevant documentation available in case of audits by immigration authorities or other legal inquiries.

Keeping the I-9 forms allows employers to demonstrate compliance with employment eligibility verification requirements and provides evidence that they have conducted the appropriate verification processes for their employees. Retaining these records also plays a crucial role in maintaining the organization's records management practices and ensuring that all employment-related documents are stored according to legal requirements.