What is the timeframe for retaining I-9 forms after an employee's departure?

The timeframe for retaining I-9 forms after an employee's departure is defined by U.S. Citizenship and Immigration Services regulations. Employers are required to keep I-9 forms for the longer of three years after the date of hire or one year after the employee's termination. This means that if an employee worked for a company for two years, the employer would need to retain the I-9 form for a total of three years after the hire date. However, if an employee worked for the company for five years and then left, the I-9 form would need to be kept for one year post-termination.

By selecting the option that includes both timeframes, it accurately reflects the legal requirement for retention, ensuring that the employer is compliant with the rules while also allowing for proper record-keeping in case of audits. This dual requirement provides a safety net for both the employer and the employee, serving as a means of verifying employment eligibility and maintaining accurate records for immigration purposes.