Under what conditions can an employer use a previously completed Form I-9?

Using a previously completed Form I-9 is permissible under the condition that the employee's work authorization has not expired. This is critical because the Form I-9 serves as a verification tool for an employee's eligibility to work in the United States. If the work authorization has expired, the employer must not only cease using the earlier form but also ensure they complete a new I-9 to reflect the current employment eligibility status.

While a signed form is important for it to be valid and the employee's continued employment may suggest that the form is still applicable, the fundamental requirement is that the employee’s work authorization remains valid. The payment of a renewal fee is irrelevant to the validity of the I-9, as the form's compliance is solely based on eligibility and authorization status rather than any financial considerations.