Is it necessary for employers to keep a copy of completed I-9 forms?

Employers are required to retain completed I-9 forms for a specific period, which is a crucial aspect of compliance with federal employment regulations. Keeping these forms serves as evidence that the employer has verified the employment eligibility of their employees. Specifically, employers must retain the I-9 forms for three years after the date of hire or for one year after the employee's termination, whichever is longer.

Having a copy of the completed I-9 form available not only helps employers maintain compliance during audits but also protects them against potential fines or legal issues arising from alleged violations of immigration laws. This practice ensures that employers can demonstrate their due diligence in verifying the eligibility of each employee.

Other considerations about retaining the forms may include the organization’s policies on recordkeeping, but the primary requirement centers on federal regulations, which mandate that these forms be kept for the specified duration. Thus, retaining I-9 forms for future reference is not just best practice; it is a legal obligation for employers.