How long must an employer retain I-9 forms for employees?

Employers are required to retain I-9 forms for a specific duration to comply with federal regulations. The correct choice states that employers must keep the I-9 forms for three years after the date of hire or for one year after the employee’s termination, whichever period is longer.

This retention policy is designed to ensure that the employer has the necessary documentation to verify an employee's legal eligibility to work in the United States during and after their employment. Retaining the form for three years provides a safeguard, allowing employers to confirm compliance even after the employee has left the organization. If the employee terminates before reaching the three-year mark, the requirement to retain the I-9 for one additional year ensures that there is still a record available for a reasonable period, which could be important in case of audits or inquiries by immigration authorities.

Understanding this retention requirement is crucial for employers and HR professionals, as improper retention could lead to penalties or compliance issues during audits.